Action is today’s name of the game. We take our first action approaching paperwork clutter. We will be establishing a daily mail routine. This is a short, 15 minutes max, routine.
Step 1 – Review your Goal
What goal did you set yesterday? Read it, feel it, own it.
Step 2 – Set your timer for 15 minutes (and only 15 minutes)
Stick to it.
Step 3 – Grab Mail & Go to 4 Paper Spaces – Remain Standing
Use bins or just pieces of paper to mark the spaces.
General guidelines for spaces.
Always check with your tax, accounting, legal professional if you are unsure about whether or not to keep, or shred something.
- · Action – invitations, bills, permission slips, etc
- · Keep – legal documents, pictures, etc
- · Shred – anything with your personal information
- · Trash/recycle – anything without your personal information (i.e. store ads)
Here are 2 great resources with additional guideline information:
Step 4 – Stand Up and Sort Through Your Mail
Yes, you are going to stand through the sorting process.
Place items in their respective spaces.
Don’t do anything else, just sort.
Step 5 - STOP – When the Timer Goes Off OR When You Run Out of Mail
REALLY!!!! STOP!!!! I don’t care if you are in a groove. I don’t care if you are having fun. STOP!!!!
Step 6 – Trash/Recycle Items
Re-review the trash/recycle items to ensure they can be recycled/trashed.
Then place the items in the trash/recycle bin.
Step 7 – Shred Items
Re-review items to shred to ensure they can be shredded.
Turn the shredder on, if you have one, and shred away.
Step 8 – “Keep” Items
Create a Keep folder.
We will look at what to do with a Keep folder on a future day.
Step 9 – “Action” Items
Create an Action folder.
If the item has a deadline, put it at the top of the items in the folder.
Tomorrow, we will look at this Action folder.
Step 10 - Reflect & Congratulate
Give yourself a pat on the back. You did it!!! Was this hard? Was this easy? Just reflect on how it all went. Don’t make any of it good or bad. Just observe.
Tomorrow – More Action – Repeat Daily Mail Routine
Use the comments area to share your progress, thoughts, hopes, fears, etc. You never know what impact your words will have on someone else.